Terms & Policies

Invoice Policy
Unless otherwise requested, invoices will be billed monthly for all services. PBE will send all invoices for monthly services within 30 days of the close of the month being invoiced. 

 

Payment Terms
Invoices will be issued after completion of services, electronically unless otherwise requested.  Payment terms: net -30- days.  We proudly accept the following forms of payment: Electronic Funds Transfer, Company Check, Visa, MasterCard & American Express.

 

Scheduling Policy
In most cases, PBE will respond to ergonomic evaluation requests within 48 hours will schedule those evaluations within two weeks from the date of request. Should you have an urgent request, please let us know and we will make every effort to accommodate your needs. 

 

Cancellation Policy
Please note that there is a 48-hour cancellation policy.  If service gets canceled less than 48 hours prior to the scheduled service, there will be a charge of ½ the normal fee. If for whatever reason and whatever service, there is a cancellation on the day of that service, the charge will be the full amount for that service.

* If you are more than 10 minutes late to your virtual evaluation, your evaluation will have to be rescheduled and there will be a full charge of the agreed-upon service fee.
* Please note that you need a webcam and audio access for your virtual evaluation. It is your responsibility to ensure that your webcam and audio access for your virtual evaluation.  It is your responsibility to ensure that your webcam and audio are functional for your session, so please take the time prior to your session to check that they are in working order.  If they are not functional, for any reason, and the evaluation needs to be rescheduled, there will be a charge equal to ½ of the agreed-upon service fee.
* If you experience a force majeure internet outage event there will be no charge.

 

Webinar Cancellation Policy*
Please note that there is a 48-hour cancellation policy.  If service gets canceled less than 48 hours prior to the scheduled service, there will be a charge of ½ the normal fee. If for whatever reason and whatever service, there is a cancellation less than 24 hours of that service, the charge will be the full amount for that service.

*The deadline for employees to register for the webinar is 5:00 PM the day before the webinar, without exception.  

 

Off-Hours Fee– For services which occur outside of  PBE’s standard workday (8a -6p, M-F)), there will be an additional charge of $100 added to the normal service charge. The client will be made aware of any such charge, prior to scheduling service.

 

Licenses – PBE warrants that it has the appropriate licenses and will perform the services in a professional and workmanlike manner using generally accepted industry standards.

Insurance Coverage
PBE will maintain all requisite & applicable insurance coverages at its own expense.

 

Video Policy
The concepts, delivery of those concepts, and materials presented in all educational & training sessions (live, online et al) are proprietary to PBE. The client does not have the right to film, copy, resell, repackage, repurpose, or distribute, under any circumstance, any of these proprietary concepts and materials, without the expressed written consent of PBE.

 

Webinar Registration
Employees who wish to attend a webinar MUST first register with their work email address, as attendance is strictly limited to employees of your organization.  Within 48 hours of registration, all eligible registrants will receive a confirmation e-mail and webinar access code.

 

Webinar Recording Access
Post webinar, PBE will provide you with a URL link to distribute to your employees that expires after 45 days. This recording is restricted to employees within your organization. PBE reserves the right to revoke access at any time if it deems these terms are being violated.

Laws & Regulations
If approved by your organization, PBE will inform employees, prior to their virtual session, that they may record their evaluation for personal use. PBE will neither initiate nor record nor have access to any such recording.  By choosing the “Local Recording” feature within Zoom, a video file will automatically be generated and saved to their computers when the session is completed.

 

Recording Virtual Evaluations
If approved by your organization, PBE will inform employees, prior to their virtual session, that they may record their evaluation for personal use. PBE will neither initiate nor record nor have access to any such recording.  By choosing the “Local Recording” feature within Zoom, a video file will automatically be generated and saved to their computers when the session is completed.

 

Privacy & Data Storage
More and more, we are fielding questions, like the following,  regarding the data that is digitally collected as a result of the ergonomic services that we provide.

 

FAQs

 

Is my data safe? And is the PBE platform HIPAA and GDPR/CCPA compliant?

Rest easy! The answers are yes. You can access our privacy policy along with HIPAA and GDPR/CCPA compliance here. If you have any other privacy concerns, let us know! Privacy Policy

 

 

Do We Own The Data Collected by PBE?

Yes.  Your organization owns all collected and stored data!

 

 

What if I need help retrieving my data?

PBE provides you with tutorials for successful (and easy) navigation on the back end of our secure and private third party platform, called Formstack. But if you need help just reach out to us. We are here to help!

 

Where is my data stored?

PBE stores your data on Qualtrics for the duration of your partner affiliation with PBE, unless you request otherwise. 

 

How long does PBE hang on to your data?

PBE will retain your data for a period of 30 days subsequent to termination of services, unless otherwise requested. Please note there may be a data storage fee for requests past 30 days.



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